Buying Administrator & Data Analyst

Buying Administrator
& Data Analyst – Foundation Group of Companies

Location:         Group Support Office, Harlington

Hours:             Monday – Friday, 9:30 AM – 5:30 PM

Salary:             £27,000

Travel:             Parking is available at our
Harlington Support Office.  The office is
also served by the Overground and Elizabeth Line to Hayes & Harlington (22
Minutes from Paddington), with a connecting bus to the office.

The
Role:

We
are looking for a Buying Administrator & Data Analyst to work closely with
the Group Buyer to support the supply of products and services in the UK for
The Foundation Group of Companies. 

The
Group Buyer is responsible for strategizing to ensure the best quality products
or services are purchased at the best price for an agreed specification. 

The
effective management of procurement expenses and services ensures that the
company can invest in its growth and people. 

The
Buying Administrator & Data Analyst works as a key link between the Buying
Department and the Accounts Team, ensuring effective communication tools are in
place in both digital filing, digital ordering, answering queries and ensuring
prices agreed are the prices we pay. 

You
will also be the link between our Operations Team and our suppliers, fostering
symbiotic relationships that support the delivery of timely, effective, and
en-pointe services and products into our businesses.

You
will work on all supply routes into the company including Beverage, Food,
Sundries and Service Contracts; each of these four areas are of equal
importance to maintaining commercial viability for company growth and success
in the role.

Key
Responsibilities:

•      Data
& Analysis:Analyse purchasing data to identify
trends, cost efficiencies, and opportunities for improvement.

•      Supplier
Management:Track supplier performance, follow up
on issues, and ensure they are resolved quickly and effectively.

•      Administrative
Support:Maintain purchasing records, update
pricing databases, and ensure all relevant documentation is accurate and up to
date.

•      Cost
Control: Assist in monitoring budgets and ensuring
value-for-money purchasing.

•       Process
Improvement: Identify inefficiencies in current procurement processes and
suggest improvements.

•      Communication:
 Liaise with suppliers and internal teams
to ensure smooth order management and timely deliveries.

What
We’re Looking For:

•      Strong
Administrative Skills: 
You excel
at managing multiple tasks, prioritizing workloads, and working under pressure
with a keen eye for detail.

•      Data Savvy:  Highly numerate with strong analytical skills
and ability to identify patterns in data. 
Proficient in using Excel, you’re additionally comfortable using
Microsoft 365 and procurement software like Acquire or Procure Wizard.

•      Problem
Solver:  You thrive in a fast-paced environment and
can adapt and find solutions to challenges and resolve supplier issues with
urgency.

•      Industry
Experience:
Experience in hospitality and procurement is advantageous but not essential.
What matters most is your ability to drive efficiency and results.

Why
Join Us?

The
Foundation Group is a family owned and operated company that was founded in
1973 by Peter Salussolia and is the parent company for Glendola Leisure Group
and the Carlton Hotel Collection.  Our
philosophy is to provide the best hospitality outlets and to passionately
deliver great service in a fun and entertaining environment whether that be in
hotels, bars, restaurants or nightclubs. 
We are in the people business and have great respect for our customers
and staff.  We are committed to
understanding and listening to our customers and employees to ensure our brands
will always remain outstanding in the communities that they trade.

The
family business offers longevity and resilience in unstable markets, are less
bureaucratic and offer a family culture of care.  In 2012 Peter Salussolia received an OBE from
the queen for his services to the hospitality industry, including being a
founder of the ALMR.  In the UK, Glendola
Leisure, which is headed up by Alex Salussolia, operates businesses in London,
Glasgow, Edinburgh and Belfast which are an eclectic mix from the Worlds End,
Camden to high end steak restaurants such as Alston, our own coffee roastery
and brew pub and the well know Waxy O’Connor’s, a rambling multi-level Irish
Bar.  Whilst the Carlton Hotel Collection
in the UK operate in Glasgow with the Carlton George Hotel and Market Street in
Edinburgh.

This
procurement role is UK based only and the Group Procurement Manager handles
expenditure of around £13-£14 million, £9.5 million of that falling to liquor
and £2.5 million of that falling to food with the remainder being made up of
sundries, kitchen equipment and service agreements.

WE ARE PROUD TO OFFER:

• Some of the best Career Growth Opportunities in the industry.
• Flexible Shift Patterns – to fit around the other important things in life.
• A Competitive and Progressive salary
• Wage Stream – giving you direct access to your wages when you need them.
• Private Medical Cover on completion of one years’ service.
• Access to Professional Mental Health Resources and an Employee Assistance Programme on completion of one years' service.
• 28 days paid Holiday per annum, inclusive of Bank Holidays.
• 25% Discount at all Glendola Leisure Venues.
• Annual Staff Events
• Opportunities to innovate and contribute to the growth of your business