Job Description

As Transport Administrator you will be responsible for the daily creation of customer consignments, ensuring accuracy of information at all times. Reconciliation of consignment costs against daily schedules from customer to ensure accurate charging and invoicing at week and period end. 

Working hours: 4 on 4 off nights, 18:00-06.00

Salary: £23,000 per annum 

Key Duties of a Transport Administrator:

• Create and check all daily customer consignments on the in-house AS400 system (GTS) generally via EDI Import, liaising directly with customer where relevant.
• Ensure all consignments are correctly administrated, rated and ready to invoice obtaining rates for any new delivery points from ESL (Eddie Stobart Logistics) Finance and Reporting Team where necessary.
• Amend consignment details where required, communicating all changes to relevant parties i.e. ESL Planning teams, Tesco on-site teams etc.
• Create dummy consignments on GTS to aid ESL Planning teams and Operations department regarding driver manning levels.
• Produce reports (KPI and other) for the customer and ESL, utilising Microsoft Excel. These  include Volume, Dummy Jobs and Performance Reports.
• Reconcile work on ESL’s GTS system against schedules provided by customer, for individual Tesco depots, to ensure accurate charging and invoicing to customer at week and period end.
• Liaise with Transport Managers and other on-site team members to ensure data being presented to the customer is accurate.
• Assist Admin Team Leader and Data Analyst in providing daily/weekly information required by customer regarding performance, costs etc. where required.
• Provide Tesco on-site teams with up to date information regarding new Tesco stores including Risk Assessments, rates and GTS Location code information.
• Provide general administrative support to the Admin Team Leader and Admin team and any other tasks as required.
• Escalate issues to the Admin Team Leader where unable to resolve.
• Complete the daily Irish conference calls to agree on the type and amount of trailers required.
• Managing Isotrak compliance to make sure all loads from the depot are tracking, and liaising with the planning team/team leader to make sure all drivers and jobs errors are cleared.
• Liaise with the warehouse to make sure we have the correct trailers available to supply demand from the warehouse.
• Complete a daily yard check to comply with the safe and legal check, raising any defects to the relevant people.
• Keep up to date with news items, vacancies and process updates as detailed on ESL Intranet system.

Qualifications

• Previous experience within an administrative based role.
• Very good level of numeracy, accuracy and literacy.
• Excellent communication skills.
• High levels of flexibility, commitment and motivation.
• Able to use own initiative.
• Capable of meeting specific deadlines.
• Able to cope well in pressured situations.
• Capable of operating with limited supervision within fixed guidelines.
• Able to work a part of a team and individually.

Additional Information

As part of our drive to make Stobart a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Our People are the driving force behind our success, which is why we offer a wide range of benefits which include:

• Annual Leave – Holiday entitlement of 20 days inclusive of bank holidays.
• Pension scheme – contribution of 5% employee and 3% employer.
• Life Assurance -  x 2 your annual salary .
• Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year.
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses.
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts - via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam!