Subsurface Document Controller

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving transformational change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data, and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

About the role:

As the Subsurface Document Controller, you will play a critical role in managing, streamlining, and ensuring the accuracy of subsurface data and documentation. Supporting the Drilling, Completions, and Well Services team, you will ensure that high-quality information management practices are adhered to, enabling regulatory compliance and the effective use of well data.

In this position, you will oversee critical document control processes, lead well information projects, and support the development of efficient governance policies and workflows. Your contributions will directly impact the success of subsurface operations and align with broader business objectives.

Please note - This is a full-time position based entirely on-site.

As the Subsurface Document Controller, you will:

• Manage well information throughout entire lifecycle from creation to final reporting / destruction including registering, registering, tracking and distributing subsurface data received from internal and third parties assisting in the capture of it in the Company’s Document Management System (DMS) and the regulator’s repository, North Sea Transition Authority National Data Repository (NSTA NDR).
• Provide full support to Geology & Geophysics (G&G) and Drilling, Completions & Well Services (DCWS) Departments re day-to-day subsurface data management queries and requests.
• Support regulatory compliance by assisting in the development and execution of all procedures and specifications relating to North Sea Transition Authority compliance for subsurface data.
• Support the Data Analyst and Drilling, Completions & Well Services (DCWS) and Geology & Geophysics (G&G) departments in the creation and execution of North Sea Transition Authority Information and Samples Plans.
• Work in compliance with Company procedures and work instructions.
• Represent the Information Management team at departmental meetings and regulatory meetings as required.
• Quality check of document deliverables received from internal and external parties against Information Management Standards and Specifications.
• Document Number, Revision Coding / Revision Status and other metadata control and allocation.
• Support the creation and maintenance of internal Master Document Registers for use by the project / campaign teams.
• Deliver document management requests received from the Drilling, Completions & Well Services (DCWS) and Geology & Geophysics (G&G) functional teams including document numbering, tag numbering, document retrieval, searching etc.
• Reporting records to the regulator’s repository, National Data Repository ensuring all regulatory deadlines are met
• Offsite storage requests and retrievals for the business (Physical Records Management).
• Provide training and support to personnel in document management processes and search/use of Document Management System.

Requirements

• Proven experience in a similar data management role.
• Exceptional attention to detail and accurate data inputting skills.
• Knowledge and experience of geoscience data and workflows.
• Proactive problem-solving skills, with the ability to identify and resolve anomalies effectively.
• Expertise in Documentum/Webtop or other Document Management Systems.
• Familiarity with NSTA guidance for well and seismic data reporting.
• Strong proficiency in data management systems and MS Office.
• A degree in Geoscience, Data Management, Information Management, or Information Science.

Benefits

At Sword, our core values and culture are based on caring about our people, investing in training and career development and building inclusive teams where we are all encouraged to contribute to achieve success.

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life.  In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.

Flexible working: Flexible work arrangements to support your work-life balance.  We can’t promise to always be able to meet every request, however are keen to discuss your individual preferences to make it work where we can.

A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…..

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement.  If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience.  We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.